The application process to become a beneficiary of the Book Fair Foundation could not be simpler— there’s no form or report or presentation. They only need a letter from your group. Your letter should tell us something about the group’s mission, your role in our community, and how you envision a partnership with the Book Fair Foundation.- Your group must be a registered organization in the State of Ohio.
- Your location must be within 25 miles of the city of Dayton
- You must be a 501c3.
Letters must be received by December 31, 2017.
The board will meet early in January to talk about the applications we’ve received. Some of the things that they consider is what kind of “match” the applicant feels like for us— does this seem like a group whose mission is in concert with our own? They also look at the 990-N documents that each organization has filed. We work very hard to make the book fair a success. They’d like the gift we give to have significant impact on the organizations they choose.
It’s possible that they may want to schedule an interview with finalists if they cannot agree on three. They get so many applications from wonderful organizations that choosing just three is quite a challenge.
Dayton Book Fair beneficiaries share equally in the net proceeds generated by the fair– and this year we will again choose three organizations. The amount has generally been around $10,000 per beneficiary.
If your group is chosen as a beneficiary, there are certain requirements you should be aware of.
They require 40 volunteer hours from your organization. It can be 40 people for one hour, 4 people for ten hours, one person for 40 hours— the volunteer hours can be at the sale, or during one of our two roundups or during the year at the Book Loft, or a combination of any of those. At least four of those forty hours must be fulfilled on the afternoon of November 12th, 2018 the Monday following the sale.
Additionally, they expect that you will promote the 48th Annual Dayton Book Fair among your own volunteers, staff and fans– through newsletter, website, Facebook page, emails or tweets. They want the people who love your organization to help support you by supporting the Book Fair.
Letters of application should be sent to the Book Fair Foundation, 2181 Embury Park Rd, Dayton, OH 45414. You are also welcome to drop off your letter at our Embury Park Road office. (Look for the big red sign in the yard.) Letters can be dropped at their office at 2181 Embury Park Rd in Dayton–even if they are closed there is a mail slot in the door.
They will announce the beneficiaries of the 2018 Dayton Book Fair on Thursday, February 2, 2018 on their website, Facebook page and on their telephone greeting.
